DutyMatrix tracks staff occurrences, calculates your disciplinary matrix automatically, and generates audit-ready reports — so supervisors spend less time on paperwork and more time on the floor.
The Problem
Most facilities track disciplinary occurrences in spreadsheets, paper logs, or nothing at all. When a case gets challenged, supervisors can't prove their process.
Manual tracking means disciplinary steps get missed. Officers accumulate points without intervention, and HR has no documentation trail when it matters most.
When a disciplinary action is challenged, you need a timestamped audit trail. A shared spreadsheet with no version history won't hold up.
Supervisors spend more time compiling reports than supervising. Occurrence logging, matrix lookups, and report building eat hours that belong on the floor.
External reviews and oversight visits require documentation that most facilities can't produce quickly — or at all — from current systems.
What DutyMatrix Does
Purpose-built for the way correctional supervisors actually work — not adapted from generic HR software.
Log occurrences with locked dropdown codes, auto-timestamps, and supervisor attribution. Every entry is immutable and audit-tagged.
Describe what happened in plain English. The AI parses it into structured fields. You review and confirm before anything is saved.
12-month rolling point totals, automatic matrix step lookup, and color-coded status for every employee — always current, no manual math.
Configurable alerts notify you the moment an employee crosses a threshold — in-app and by email, before it becomes a compliance failure.
Per-employee compliance reports with full occurrence history, running totals, and matrix steps. Export to PDF or Excel in one click.
Simulated dashboard — not actual data
How It Works
No implementation project. No IT department. No training videos that nobody watches.
Import your roster or add employees manually. Assign shifts, ranks, and supervisors. Takes minutes, not days.
Select the employee, pick the occurrence code, add notes. Or just describe what happened and let the AI do the rest.
DutyMatrix tracks the rolling 12-month window, applies your matrix steps, and flags anyone approaching a threshold.
Pull a per-employee compliance report to PDF or Excel for HR, legal, or your next audit — in one click.
Pricing
14-day free trial on all plans. No credit card required to start.
14-day free trial · No credit card required · Cancel anytime
Get Started
DutyMatrix gives you the documentation system that should have existed a decade ago. Start your free trial today.
Start 14-Day Free Trial — FreeNo credit card. No IT ticket. No nonsense.